Scheduling (Calendar)
A smart, online calendar that lets you focus on providing better care!
Confirm and remind clients of upcoming appointments via email and text.
Prepare your clients ahead of time with appointment details, parking directions, consent forms, and calendar integration for seamless scheduling.
Centrally manage your multi-location aesthetic clinic with ease. Enjoy an online appointment book and custom “Book Online” buttons tailored for each location and all your beauticians, estheticians, and technicians.
Easily manage appointments with quick-add or recurring options based on custom availability.
Rearrange bookings effortlessly with a simple drag-and-drop feature.
Using Yocale clinic management software, the instant scheduler finds the earliest available appointment for your estheticians effortlessly. Stay on top of client activity with live feeds and notifications via text or email whenever appointments are updated, reviews are left, or payments are made—making it easy to fill last-minute openings.
Online Booking
Fill your appointment book 24/7 with a seamless online scheduling experience through Yocale cosmetic clinic scheduling software. Clients can book appointments with their preferred technician in just a few clicks, sign consent forms, and enjoy a 5-star, tailored experience every time!
Accept bookings from your website, Google, the Yocale Marketplace, and more. Smart-match aesthetic services or appointment requests with the right technician and available treatment rooms. Empower clients with a self-service portal to manage their appointments anytime.
Flexibly design your online booking schedule to suit your clinic’s needs with Yocale aesthetic clinic software for managing treatments and services. Want to offer specific treatments on certain days or adjust appointment durations for consultations? No problem. Easily block off times to ensure your calendar reflects technician and resource availability.
Automatically send alerts to reception staff and technicians for all appointments. Notifications via text, email, or the system feed make filling last-minute openings simple. Reschedule appointments with a single click when needed.
Streamline your booking process by collecting essential information upfront. Link consent forms, questionnaires, and pre-appointment details directly to the scheduling process. Request before photos or other relevant data effortlessly. Automatically attach consent forms and post-procedure instructions to specific services, ensuring everything is saved securely in each client’s record.
Let clients book multiple treatments in one go, such as laser hair removal and skin rejuvenation. Manage multi-service appointments efficiently with an intuitive clinic management system that simplifies coordination on your end.
Incorporate policies like minimum notice periods, cancellation rules, or waivers into the booking process. Require clients to sign off or complete the necessary steps.
Save cards on file or accept deposits to protect against no-shows and enable faster checkouts.
Appointment Reminders
Eliminate no-shows effortlessly with professional appointment reminders. Increase attendance, save follow-up time, and provide clients with directions, forms, and links to your self-service portal through Yocale appointment booking software for clinics.
Reduce no-shows with automated email and SMS reminders.
Impress clients with detailed directions, pre-appointment forms, and personalized notes.
Allow clients to reschedule, cancel, or book future appointments anytime with 24/7 access to the self-serve option.
Streamline appointment days by ensuring clients complete forms in advance.
Send follow-up emails instantly when clients haven’t filled out forms or have outstanding payments.
Automate email reminders to encourage task completion and keep the process seamless.
Clients / Charting
Enhance client management with an all-in-one aesthetic clinic software for patient records. Gain a 360-degree view of your clients to deliver personalized experiences that boost rebookings. Elevate your services and exceed client expectations with smarter tools.
Get instant access to your client’s complete profile. Store information like alerts, forms, notes, birthdays, aesthetic records, and documents.
Easily retrieve charts, before-and-after photos, and receipt/payment history from any device, anywhere.
Streamline clinical documentation with aesthetic clinic management software tailored to your needs. Customize records to capture essential data, draw on anatomical visuals, and mark treatment areas with pins or notes for precision. Speed up charting by inserting frequently used text with a click and conveniently chart directly from your tablet. Stay compliant while working efficiently.
Streamline record-keeping with secure, automated chart storage. Files are automatically saved within each client’s aesthetic record for quick access, including ad-hoc notes in an easy pop-up format.
Enjoy faster backups and enhanced protection with encryption, eliminating the hassle of paper-based records.
Online Forms
Go paperless with electronic forms to reduce administrative tasks like printing and filing. Seamlessly link your esthetician consent forms to the online booking process for automatic send-outs and secure filing.
Create a form to record before-and-after photos, along with other digital documents, and have them automatically saved to your client profile history using Yocale’s aesthetic clinic software.
Trigger forms to be sent automatically based on the specific laser clinic service booked. Monitor form completion status effortlessly and set rules, such as sending forms only to new clients or making completion mandatory for booking confirmations.
Get started quickly with customizable form templates designed for treatments, consent, and intake processes. Adapt templates to fit your clinic’s unique needs using intuitive drag-and-drop functionality.
Invoicing & payment
Streamline operations with automatic invoicing and fast, 1-click payment processing. Reduce payment fees with wholesale rates and access actionable insights to keep your business thriving.
Track daily business performance with detailed insights into booking trends, sales revenue, and your top-performing staff. With easy-to-use aesthetic clinic software for skincare professionals, analyze historical comparisons to evaluate growth and optimize team utilization.
Auto-generate invoices and process payments efficiently from your Yocale smart calendar. Easily handle multiple appointments, add products, or include ad-hoc services directly within the invoice for a smoother check-out process.
Review daily invoice lists to reconcile your cash registry. Track various payment methods, including cash, Stripe, and physical card terminals, for a clear overview of your transactions.
Gain a comprehensive view of individual client payment records. Analyze invoice history, cancellations, no-shows, tardiness, and booking revenue. Use these insights to enforce policies, reward loyal clients, and build trust.
Cut payment processing fees by up to 67% with wholesale rates. Accept payments securely using advanced, reliable hardware with features like inventory management and in-depth reporting.
Safeguard against no-shows and expedite payments with aesthetic clinic software with invoicing and billing features. Require upfront payments during online bookings and send email receipts with a pay button, enabling clients to complete payments at their convenience.
Virtial Clinic
Experience secure, integrated virtual appointments with HD video – no downloads required. Offer clients the convenience and professionalism of virtual laser clinic consultations.
Connect effortlessly with 1-click video consultations directly from automated appointment reminder emails. No sign-ups, plugins, or downloads required.
Enjoy high-definition video and crystal-clear audio for polished, professional consultations every time.
Streamline your process by syncing consultation forms with the online booking system. Forms are automatically saved to each client’s profile, allowing you to quickly check for incomplete forms and follow up in just one click.
Be fully prepared for every virtual consultation. Simply join your appointment with a click and access client details, alerts, appointment history, forms, and notes instantly.
Marketing
Leverage aesthetic skin care clinic software with built-in marketing tools to grow your aesthetic practice as if you had your own marketing assistant.
Boost your bookings by up to 86% by adding a Google “Book” button to your Google Business Profile. Clients can book directly from Google Search and Google Maps, with appointments seamlessly synced to your Yocale calendar.
Enhance your online presence with an SEO-optimized profile page on the Yocale Marketplace. This page improves your search engine rankings, making it easier for clients to discover your clinic and book appointments online. Whether you’re starting fresh or expanding your reach, our esthetician management software supports your business growth.
Stand out in Google search results by incorporating “Book Now” buttons on your website and adding booking links to your social media profiles. These buttons make booking appointments simple for clients and help fill your schedule 24/7.
Showcase promotions, update operating hours, or share important announcements directly on the online booking screen. Leverage forms to manage packages, discounts, and special offers, ensuring clients return time and time again.
Boost your online presence by automatically requesting client reviews after every appointment. Stay in control with notifications and the ability to approve reviews before they go live.
Aesthetics clinic software is a comprehensive tool designed to streamline the operations of aesthetic, cosmetic, laser, and skincare clinics. It offers features like online booking, client management, invoicing, and reporting, helping clinics save time and enhance client satisfaction. With aesthetic skin clinic software, managing appointments, tracking client histories, and optimizing workflows becomes seamless, allowing you to focus on delivering exceptional care.
Aesthetics software simplifies appointment scheduling by offering real-time online booking for clients. Using medical aesthetics software like Yocale, clients can view your availability and book appointments instantly from any device, 24/7. Automated reminders reduce no-shows, while advanced scheduling options, such as recurring appointments and multiple staff bookings, keep your clinic running smoothly.
Absolutely! Aesthetics clinic management software centralizes client data, making it easy to access treatment histories, preferences, and contact details from anywhere. Platforms like Yocale also enable digital form completion, so you can store medical records securely while reducing paperwork. This ensures a more personalized client experience and better record-keeping for compliance purposes.
Medical software aesthetics simplifies invoicing and payments by integrating all billing processes into one system. With Yocale, you can:
- Generate and send professional invoices instantly.
- Process secure payments using multiple methods, including credit cards, e-transfers, and contactless options through Yocale Pay.
- Track all financial transactions in real-time for better organization and reporting.
This streamlines the payment experience for both clinics and clients.
Yes, Yocale skin and aesthetics clinic software is highly customizable to match the unique needs of skin and aesthetics clinics. Whether you offer cosmetic laser treatments, skin care services, or aesthetic medicine, Yocale allows you to tailor workflows, service menus, and reporting tools to your clinic’s specific operations. This adaptability ensures a solution that works for you, regardless of clinic size or specialty.
Cosmetic laser clinic software helps you efficiently track and schedule equipment usage, ensuring that resources are allocated properly. Yocale’s system also enables you to monitor maintenance schedules and set reminders for servicing equipment. This ensures your clinic remains compliant with safety regulations and avoids costly downtime from unexpected equipment issues.
Yes, Yocale aesthetic medicine clinic software is built with strict data security and compliance measures. It uses encrypted storage and secure servers to protect client information, ensuring compliance with healthcare regulations like HIPAA. This commitment to security gives both clinics and clients peace of mind.
