Get discovered and booked from your website, Google, the Yocale marketplace and beyond.
Provide clients with a self-service portal to manage their appointments, forms, invoices and online reviews.
EMR
EMR Software for Medical Spas
Chart faster and smarter with Yocale’s HIPAA-compliant EMR software for medical spas. Digitize your MedSpa, eliminate paperwork, and manage aesthetic services seamlessly from your tablet. Save hours weekly to focus more on your clients.
Fast, Visual Charting Anywhere
Get a 360-degree view of client profiles with Yocale’s EMR software. Access client details, appointment history, forms, charts, invoices, reminders, and more—anytime, on any device. Simplify aesthetic service management and improve efficiency across your MedSpa.
Client Profiles and Custom Charts
Simplify charting with Yocale’s EMR software. Create custom charts with checkboxes or anatomical visuals in minutes, and attach treatment notes or pins for precise records. Save time with quick text insertion and chart directly from your tablet—perfect for managing aesthetic services efficiently.
Track Charting Progress with Ease
Quickly resume where you left off by viewing draft charts and their last updated date. With Yocale’s EMR software, identify pending forms, unpaid, or partially paid invoices directly from each client’s record—and follow up seamlessly with a single click.
Automatic Filing and Secure Storage
Back up files faster and more securely with Yocale’s EMR software. Charts are automatically stored within each client’s record, and ad-hoc notes can be retrieved instantly in a pop-up view. Enjoy enhanced protection and encryption for all your MedSpa records.
Online Booking
Less scheduling, more time with guests
The most loved online scheduling experience to match the right esthetician to the right MedSpa service. Complete with intake and consent forms for a five-star, tailored appointment experience!
Only offer certain services on Monday afternoons? Need less time for consultations? Need to block time off for an aesthetician or a device?
Flexibly design your online booking schedule to smart-match medispa services (or appointment requests) with the appropriate esthetician booked in the right room.
Get live updates of all changes on your notification feed and fill last-minute openings by keeping your admin and estheticians in the loop via text and email.
Design your forms for each appointment type and have them automatically incorporated into your booking process online or for manual bookings.
Track form history on the client’s record and know when to follow-up on outstanding items with a click.
Allow clients to book multiple appointments at once, like facials, massages and easily manage the multi-service appointment on your end.
Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-show protection and faster check-out.
Trusted by leading beauty salons
Proven success stories
Skin District
Skin District's success skyrocketed with Yocale's streamlined client management and online booking, resulting in a 200% increase in bookings.
The Face Studio
Discover how The Face Studio could devote 100% of their attention to providing services and client care by automating their business.
Uptown Salon and Spa
Discover how Uptown Salon & Spa saw 92% increase in the total number of online appointments within six months and 4% no-shows.
Appointment Reminders
No more calling!
Increase attendance and reduce follow-up time with polished, automatic appointment reminders, complete with directions, electronic forms, links to the self-serve portal and more, with Yocale’s medical spa management software.
Client appointment reminders
Reduce no-shows without any manual effort via automated email and SMS reminders.
Impress clients with directions, forms to complete and personalized notes.
Clients will love the links to the self-serve option to reschedule, cancel and book future appointments 24/7.
Forms & Payment Reminders
Waste zero time on appointment day by ensuring clients complete forms in advance.
Send a follow-up email with a single click whenever clients haven’t filled out forms like intake (medical history forms), consent forms and others.
Clients will receive an automated email to encourage them to complete outstanding tasks.
Scheduling (Calendar)
100% schedule control
Experience your day with clarity!
- Schedule MedSpa appointments by service type.
- View esthetician, nurse, technician, plastic surgeon and resource availability at a glance.
- Have the essentials like client profiles, intake forms and charts created just for you!
Multi locations & technicians
Centrally manage your multi-location medi spa complete with calendars and custom “Book buttons” for every location and esthetician or nurse/plastic surgeon.
Custom email & SMS reminders
Confirm and remind clients of upcoming appointments by email and text.
Get clients prepared for their appointment, from parking directions to intake and consent forms, and even have the booking added to their personal calendar.
Medspa-friendly resource scheduling
Quick-add appointments or recurring appointments based on custom availability of any medspa resources.
Plus, rearrange with a simple drag and drop.
Smart calendar assistant
Have the instant scheduler find your next appointment.
Get live feeds or notifications via text and email whenever clients make any changes, leave reviews or pay so you can fill last-minute openings.
Online Forms
Reduce admin with automatic forms
Streamline your workflow with online forms: effortless efficiency and compliance through seamless online booking integration with Yocale’s medical spa management software.
Before-and-after photos
Capture before and after photos and videos and have them automatically saved to your client profile history.
Plus, combine pictures to draw on or add notes.
Automate send-out
Trigger forms to be sent out depending upon the cosmetic service and view completion status. Plus, set rules like when forms get sent out or how they get filled (e.g. to new clients only) or make completion mandatory in order to complete the booking.
Beautiful, ready-made templates
Save time and quick-start by creating forms from ready-made templates. Pre-made forms can be further customized however you’d like, all with a simple drag and drop. Yocale can help build your existing forms in any format within Yocale, all included in your subscription.
Invoicing & payments
Upfront payments & quick chair check-out
Reduce your payment processing fees with wholesale rates and get medispa reports to keep your practice on track with Yocale’s medical spa POS software.
Total sales & top estheticians
Get daily insights into your booking trends, sales revenue, top providers, staff utilizations, and more. As well, get a historical comparison at a glance!”
Client payment history
See individual client invoice history, number of canceled or no-show appointments, tardiness (which will influence trust score) as well as booking revenue so you implement the right policies and reward clients accordingly.
1-click check-out - from your treatment rooms!
Auto-generate invoices – customizable with your license number – and process payments in a click from your Yocale smart calendar. Save cards on file for even faster future billing and/or to protect against no-shows.
Upfront payments
Protect against no-shows (and get paid faster) by accepting upfront payments during the online booking process. Email receipts with the pay button so clients can pay at their leisure.
Wholesale rates & stylishly modern hardware
Reduce payment processing fees by up to 67% with wholesale rates. Also accept payments on a range of industry-leading, reliable hardware with advanced reporting, inventory management, and more.
Daily sales
See a daily invoice list to help reconcile your cash registry. Also track whether payments come through cash, Stripe, a physical card terminal or others.
Virtual Appointments
Integrated virtual medispa
Next-generation, integrated video conferencing that connects with your smart calendar so you have everything at your fingertips – all at a lower cost. 1-click connect, HD audio.
1-click connect HD video consultations
1-click connect - straight from automated appointment reminder emails! No sign-up, plugins or downloads necessary.
Plus, expect high-definition video and crystal clear audio for the most beautiful consultations every single time.
Client records at your fingertips
Be super prepared for every virtual consultation; simply click to join your appointment and have client details, alerts, appointment history, forms and notes at your fingertips.
Auto pre-send consultation forms
Save time and have information at a glance by syncing consultation forms to the online booking process; they’ll be automatically saved in each client’s profile. You’ll easily be able to see if a client hasn’t completed a form and you can simply follow up with a click.
Marketing
Your built-in marketing team
More than just MedSpa software – Yocale is your growth machine so you can do more of what you love.
Google bookings (RwG)
Increase your bookings by up to 86% and set yourself apart by adding a Google “Book” button to your Google Business Profile. You’ll get booked straight from Google Search and Google Maps, with new bookings placed on your Yocale calendar.
An SEO-optimized public booking page
Grow your online presence with an SEO-optimized web profile page on Yocale Marketplace that will bring you higher up in search results so clients find you online. If you’re just starting out, have your profile page act as your own website!
“Book now” buttons
Appear higher in Google search results by adding “Book now” buttons to your website and booking links on your social media channels. Book buttons also make it easier for clients to book more appointments online and help fill your schedule 24/7.
Built-in marketing & packages
Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep clients coming back.
Automatic reviews
Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.
Related resources
FAQs medspa software
What is Medspa software?
Medical Spa software, or aesthetics software, is a specialized digital tool designed to streamline Medical Spa operations. It encompasses many features, including practice management, appointment scheduling, electronic medical records (EMRs), marketing automation, billing management, and a POS (Point of Sale) system. By automating routine tasks and providing valuable insights, this software helps Medical Spas improve efficiency, enhance patient experience, and ultimately boost their bottom line. It’s an essential tool for modern Medical Spas seeking to stay competitive in today’s fast-paced market.
What factors should I consider when choosing Medspa software?
Cost: The initial cost and ongoing subscription fees.
Features: The features that are most important to your spa’s needs.
Scalability: The ability of the software to grow with your business.
Ease of use: The software’s user interface and how easy it is to learn and use.
Customer support: The quality of the software provider’s customer support.
What are the key features of Yocale Medspa software?
Yocale HIPAA-compliant Medspa software offers a comprehensive suite of features to streamline operations. Key features include client management, a POS system, charting, intelligent multi-service scheduling and reservation system, business insights, and online reviews.
Yocale offers responsive support from experts, not chatbots.
How can Yocale Medspa software help your Medical Spa business?
Yocale Medispa software offers many benefits that significantly enhance a Medical Spa’s efficiency and profitability. Automating tasks such as appointment scheduling, client management, and billing frees staff to focus on providing exceptional client care. Additionally, this software provides valuable insights into business performance, allowing for data-driven decision-making and operations optimization.
What are the benefits of using a cloud-based Medical Spa software solution?
Cloud-based Med Spa software provides accessibility and allows you to access your data anywhere with an internet connection. Additionally, it is scalable, easily accommodating your business’s growth. This solution is also cost-effective, eliminating the need for on-premises hardware and software. Furthermore, cloud-based (Web-based) software automatically updates, ensuring you have the latest features and security patches.
What is the difference between Medspa EHR and Medspa EMR?
While both terms refer to electronic health records, Medspa EMR (Electronic Medical Records) typically focuses on documenting patient encounters and treatment plans. Medspa EHR (Electronic Health Records) encompasses many functionalities, including patient demographics, billing, and reporting.
How can Medspa Software improve client satisfaction?
Medspa software can enhance patient satisfaction by providing a seamless experience, from online booking to personalized treatment plans. It can also help with timely communication and follow-up, improving overall patient care.